Privacy Policy

Last updated: June 20, 2026

This Privacy Policy describes how 邯郸市乡年网络科技有限公司 (Handan Xiangnian Network Technology Co., Ltd.), operating as Village Time, collects, uses, stores, and protects information obtained from visitors to our website and from clients who engage our computer systems design services. We are committed to handling your information with the same care and integrity that defines our work in rural Hebei.

1. Scope of This Policy

This Privacy Policy applies to all information collected through the Village Time website located at villagetime.lat and any subdomains thereof, as well as information collected during the course of providing computer systems design, network architecture, systems security, and web and cloud infrastructure services. It also applies to information provided through email, telephone, and written correspondence with our team.

This policy does not apply to third-party websites, services, or applications that may be linked from our website. We encourage you to review the privacy policies of any third-party services you interact with.

2. Information We Collect

2.1 Information You Provide Voluntarily

When you contact us through our website contact form, send us an email, or engage our services, you may provide the following categories of personal information:

• Identity and contact information: your name, email address, telephone number, company affiliation, and job title.
• Project and business information: details about your organization, technical requirements, system specifications, network topology information, security posture data, and other information relevant to the computer systems design services you are inquiring about or engaging us to perform.
• Communication records: the content of messages you send through our contact form, email correspondence, meeting notes, and telephone call records.
• Financial and contractual information: billing addresses, payment records, service agreements, and related business documentation necessary for our engagement.

2.2 Information Collected Automatically

When you visit our website, certain information is collected automatically through standard web server logs and basic analytics. This includes:

• Technical information: Internet Protocol (IP) address, browser type and version, operating system, device type, screen resolution, and time zone setting.
• Usage information: pages visited, time spent on pages, referring website addresses, search terms that led you to our site, and navigation patterns within our website.
• Server log data: request timestamps, HTTP status codes, bytes transferred, and user agent strings.

We do not use third-party tracking cookies, advertising cookies, or social media tracking pixels on our website. Our analytics collection is limited to server-side logs and privacy-respecting, self-hosted analytics where feasible.

3. How We Use Your Information

3.1 Primary Purposes

We use the information we collect for the following purposes:

• Service delivery: to respond to your inquiries, provide quotes and proposals, deliver our computer systems design services, and fulfill our contractual obligations to you.
• Communication: to correspond with you about your projects, send service-related updates, respond to your questions, and provide technical support.
• Business operations: to invoice for services, process payments, maintain business records, and comply with legal and regulatory obligations.
• Website improvement: to analyze how visitors use our website, identify technical issues, and improve the content and functionality of our online presence.

3.2 Secondary Purposes

With your explicit consent, we may also use your contact information to send you occasional updates about our services, relevant technical insights, or information about developments at Village Time. You may withdraw this consent at any time by contacting us at haitao.s@villagetime.lat.

3.3 Legal Bases for Processing

Our processing of personal information is based on one or more of the following legal grounds:

• Contractual necessity: processing that is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legitimate interests: processing that is necessary for our legitimate business interests, including improving our services and communicating with prospective and current clients, provided these interests are not overridden by your rights and interests.
• Consent: processing that you have explicitly consented to, which you may withdraw at any time.
• Legal obligation: processing that is necessary to comply with applicable laws and regulations in the People's Republic of China and other jurisdictions where we operate.

4. Information Sharing and Disclosure

4.1 General Principle

We do not sell, rent, trade, or otherwise disclose your personal information to third parties for their own marketing or commercial purposes. The trust of our clients and website visitors is fundamental to our practice, and we protect it as carefully as we protect the integrity of the systems we design.

4.2 Limited Disclosures

We may share your information in the following limited circumstances:

• Service providers: we may engage trusted third-party companies and individuals to perform functions on our behalf, such as web hosting, email delivery, payment processing, and accounting. These providers have access only to the information necessary to perform their specific functions and are contractually bound to protect your information.
• Legal compliance: we may disclose information if required to do so by law, regulation, legal process, or governmental request in the People's Republic of China or other applicable jurisdictions.
• Protection of rights: we may disclose information when we believe in good faith that disclosure is necessary to protect the rights, property, or safety of Village Time, our clients, or others.
• Business transfers: in the event of a merger, acquisition, reorganization, or transfer of all or substantially all of our assets, your information may be transferred as part of that transaction, subject to the same protections described in this policy.

5. Data Storage and Security

5.1 Storage Location

Your information is stored on secure servers. For website data, we use Firebase Hosting infrastructure. Business records and client project data are maintained on encrypted storage systems with access controls and audit logging.

5.2 Security Measures

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Transport Layer Security (TLS) encryption for all data transmitted to and from our website.
• Encryption at rest for stored personal data and client project information.
• Access controls limiting data access to authorized personnel with a legitimate business need.
• Regular security assessments of our systems and infrastructure.
• Physical security measures at our office location in Longwangmiao Village.
• Staff training on data protection obligations and best practices.

5.3 Retention Periods

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Specifically:

• Contact form submissions: retained for the duration of the resulting business relationship plus two years, or until you request deletion.
• Client project data: retained for the duration of the engagement plus five years for business record-keeping, or as otherwise agreed in our service agreement.
• Server logs and analytics data: retained for a maximum of twelve months.
• Financial and contractual records: retained in accordance with applicable tax and commercial law requirements in the People's Republic of China.

6. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

6.1 Access and Portability

You have the right to request a copy of the personal information we hold about you, and to receive it in a structured, commonly used, and machine-readable format.

6.2 Rectification

You have the right to request that we correct any inaccurate or incomplete personal information we hold about you.

6.3 Erasure

You have the right to request deletion of your personal information, subject to any legal obligations that require us to retain certain records.

6.4 Restriction and Objection

You have the right to request that we restrict the processing of your personal information in certain circumstances, and to object to processing based on legitimate interests.

6.5 Exercising Your Rights

To exercise any of these rights, please contact us at haitao.s@villagetime.lat or by mail at our physical address in Ci County. We will respond to your request within thirty calendar days. We may need to verify your identity before processing your request.

6.6 Complaints

If you believe that our processing of your personal information violates applicable law, you have the right to lodge a complaint with the relevant data protection supervisory authority in your jurisdiction.

7. Children's Privacy

Our website and services are not directed at individuals under the age of eighteen. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child, we will promptly delete it. If you believe a child has provided us with personal information, please contact us immediately.

8. International Data Transfers

Village Time is based in the People's Republic of China. If you are located outside of China and choose to provide information to us, your information will be transferred to and processed in China. By using our website or engaging our services, you consent to this transfer. We take appropriate safeguards to ensure that your information receives an adequate level of protection regardless of where it is processed.

9. Cookies and Similar Technologies

Our website uses only strictly necessary technical cookies required for the proper functioning of the website, such as maintaining session state for our contact form. We do not use tracking cookies, advertising cookies, analytics cookies, or social media cookies. You may configure your browser to block all cookies, though this may affect the functionality of certain website features.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. When we make material changes, we will post the updated policy on this page with a revised effective date and, where appropriate, provide notice through our website or direct communication. We encourage you to review this policy periodically.

11. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: